Are you looking to convert your genius idea into a product or service, but find it difficult to produce actionable tasks and assign them to your team? For the best solution, look no further than workflow management software.
Did you know that organizations on average are losing 20-30% of their revenue every year due to inefficient business processes? (Source)
In bolstering your businesses processes with workflow management software, you stand to save hundreds of hours and dollars while also producing top quality work. Plus, your team will be more connected and productive than ever before.
Let’s take a dive right into the 4 best workflow management software to add a foundational structure to your teamwork and make your ideas a bold reality.
What is the Best Workflow Management Software?
- Monday.com: Best Workflow Software for Businesses & Process Visualization
- Hive: The #1 Workflow Management Software for Remote Teams
- TeamGantt: Best for Creating Drag and Drop Gantt Charts
- Process Street: best Workflow Software for Scheduling & Automation
Disclosure: This post has affiliate links that I get a commission for at no extra cost to you, but rest assured that I only feature the best software for managing workflows efficiently – nothing less.
1. Monday.com (from $30/month)
Best Workflow Software for Businesses & Process Visualization
With over 100,000 teams that trust Monday.com, you can guarantee that this tool has something to boast about.
From the most complex projects to the most basic, this software lays out each process as clearly as possible on a customizable task board and makes it easy for your team to assign tasks, check on status, due dates, and more.
On top of that, you can rest assured you won’t miss a deadline thanks to Monday.com’s automatic alerts, notifications, automated features, and integrations.
This software also ensures that you can fully control how you want your workspace to look. Grab a quick status update of your in-progress projects by taking a glance at your centralized dashboards with Gantt chart style overview. View your workflow by Kanban board, geographical map, or in whatever visual way you like.
Monday.com makes it easy for businesses to track multiple projects in a visually stunning and clear way to stay on top of everything.
Monday.com Key Features
Here’s a list of features Monday.com’s workflow management software offers:
- Visualize your entire workflow with beautiful and effective Gantt charts
- Get insight into real-time data on centralized dashboards
- Manage team workload with live data on team capacity
- Easy custom automation setup
- Dozens of key integrations including Slack, Google Suite, GitHub, Trello, Dropbox, and more
- 24/7 Customer Support
- KPI Reports at your fingertips
- iOS and Android mobile apps
Monday.com’s software promises to help you turn your dreams into a reality and keep you updated every step of the way.
Monday.com Plans and Pricing
Let’s take a look at Monday.com’s four plans and see which one fits your business the best. It begins with the Basic plan and works up from Standard, Pro, and lastly, Enterprise.
For a minimum of three seats, the Basic plan starts out at $30/month, Standard at $36/month, and Pro at $60/month, while Enterprise is quote-based. You’ll receive an 18% discount with a yearly plan.
Keep in mind that the Standard plan is the most popular of the bunch. Additionally, you can enjoy a 14-day free trial before you fully commit to a plan to see if it matches the tone of your business’s workflow.
Student organizations and nonprofits or NGOs have access to their own plans and discounts, so be sure to take advantage of those benefits.
2. Hive (from $16/month)
The #1 Workflow Management Software for Remote Teams
Not only does Hive have thousands of teams using its software already, but that number is increasingly growing thanks to Hive’s wonderful adaptability to remote work environments.
That’s because it allows teams to cross-communicate and collaborate with ease while also empowering them to individually customize their workplace how they love it best.
Feeling a Kanban board one day, but want Gantt charts the next? Or want a calendar view for one project but a table view for another? Hive makes it so flexible to switch between any layout for your best workflow.
Additionally, it’s never been more time-efficient to use Hive’s real-time analytics, forms, resource planning, and fast sharing to expedite a project’s progress.
To round the package off with bow on top, Hive offers more than 1,000 integrations to optimize your workflow and present your progress and results in complete dashboards.
Hive Key Features
Here’s a list of features Hive’s workflow management software offers:
- Multiple project views for ultimate flexibility, including Kanban, Gantt, portfolio, calendar, table, and summary view
- Simple and centralized My Actions list to get rid of unnecessary toggling
- Hive Analytics provides powerful insights into individual and team progress
- Forms and Templates for fast data collection and task duplication
- Proofing, Approvals, Hive Mail, and Hive Chat for streamlined communication
- Automations to optimize your workflow
- Hundreds of pre-made templates
- 1,000+ integrations like Dropbox, Slack, Git, HubSpot, etc.
- iOS and Android mobile apps
Without a doubt, Hive ensures that your company can soar to new heights — even during a pandemic.
Hive Plans and Pricing
Hive uniquely only offers 2 plans which gives you more flexibility. It begins with the base package and ends with Enterprise pricing.
The base package comes in at $16/user/month for a monthly plan while the annual plan will cost you a cheaper $12/user/month. Enterprise pricing is quote-based.
As you might have guessed from the name, the base package will offer you 8 features. You can enhance your package with 6 add-ons at just $4/user/month for each.
In considering what plan or add-on you want, be sure to use the 14-day free trial to its fullest extent to sample what your business needs for success. Additionally, if you qualify as a nonprofit, you’re entitled to a discount.
3. TeamGantt (from $24.95/month)
Best for Creating Drag and Drop Gantt Charts
Building things together has never been easier with the powerful capability of drag and drop. Combine that with the usability of a Gantt chart and you’ve got an exciting workflow management software in the form of TeamGantt.
As soon as you get started building your Gantt chart, all you need to do is drag and drop your project tasks. Thanks to the simple learning curve, you can get up and running like a pro within minutes.
However, you don’t want to run a project alone. Luckily, TeamGantt makes it quick to invite your team onboard and customize. With only a click of a button, switch to your favorite project layout, whether that be with a Gantt chart, a Kanban board, or calendar views.
Additionally, you can retrieve your important conversations, documents, custom templates, and files without a moment’s notice in a centralized hub. Teamwork also becomes even simpler with the ability to assign work and check in on your colleagues with TeamGantt’s built-in resource management software. Who can also forget about the software’s integrations and the unique feature to even build your own?
Because of the accessibility of this platform, TeamGantt can mobilize you to start working on your ideas before you think you’ve even got a full grasp of all its features.
TeamGantt Key Features
Here’s a list of features TeamGantt’s workflow management software offers:
- The ease of drag and drop
- View all your projects on one combined Gantt chart
- Built-in resource management software lets you get a sense of your team’s current workflow
- View all project updates on project health reports and share with key stakeholders
- Customize work layout to Gantt charts, Kanban boards, and calendar and list views
- Time tracking
- Reusable project plan templates to streamline workflow
- Compare planned vs actual timelines
- Filters to focus on your tasks at hand
- iOS and Android mobile apps
With over 1 million excited TeamGantt users, you can guarantee a transformation of your workflow as you know it with this software.
TeamGantt Plans and Pricing
TeamGantt offers four primary plans. It begins with the free plan and works up to the standard premium plan, advanced premium plan, and ends with Enterprise.
The free plan is strictly limited to three people and one project while the standard plan starts at $24.95/user/month, advanced at $29.95/user/month, and Enterprise is quote-based. You can save up to 20% if you go yearly.
Both premium plans come with generous free 30-day trials, so be sure to use those days to try out all the features and determine what you need. You can cancel anytime.
4. Process Street (from $15/month)
Best Workflow Software for Scheduling & Automation
Businesses that handle lots of documents and repetitive tasks will love what Process Street has to offer. When creating an effective workflow gets too complicated, this software breaks it all down into three main parts.
The first handles all your documentation such as uploading, exporting, embedding, and more. The second is all about automating the most tedious parts of project completion and onboarding based on triggers, which helps speed up the process along. Finally, the last chunk also helps you create an automated schedule and set tasks with an easy drag and drop manager.
Additionally, you also get access to over a thousand integrations through Zapier to create a comprehensive workflow. Though Process Street may lack some features that other software may have, it’s a great tool to manage your team effectively.
Process Street Key Features
Here’s a list of features Process Street’s workflow management software offers:
- Use drag and drop to make procedure documents within seconds
- Centralized dashboard to track activity and create checklists
- Conditional Logic adds a dynamic dimension to your checklists
- 1,000+ app integrations for a comprehensive business solution
- Automate and schedule your tasks daily, weekly, and monthly
- Create single instance or multi-stage approvals
- Simple forms allow you to collect insightful data
- Add visual and audio multimedia to bolster your documentation
Process Street guarantees a simple platform that can enhance your team’s communication and time management.
Process Street Plans and Pricing
Process Street offers three plans. It begins with the basic plan, the standard plan and lastly, the Enterprise plan.
The basic plan for simple checklists starts at $15/user/month, the standard plan for the power of automation at $30/user/month, and Enterprise is quote-based. If you go with a yearly plan, you can enjoy a discount of 17%.
Keep in mind that the recommended plan is the standard. In fact, you can try out that plan’s features risk-free thanks to the 14-day free trial you can experiment around with. Additionally, you can contact Process Street for a discount if you qualify as a non-profit.
What is Workflow Software?
There’s no question about it that juggling all your projects can get hard to handle. That’s where workflow management software comes in by serving as the guide to lead you step by step from start to finish.
With an added layer of visibility and structure, you can quickly assign tasks to your team, collaborate more effectively, and take advantage of key analytics. Plus, the ability to automate your workflow can save you time and money to focus on the most creative aspects of your role.
As your company experiences more growth, you need workflow management software to keep up with the complexity of your projects and produce stunning results.
How to Choose the Best Workflow Management Software
The process of choosing the best workflow management software involves more than just picking one with a basic set of features. Instead, the vast number of options out there empower you to choose the one that fits your needs best.
Some software will focus more on automation, while others might specialize in managing your workflow itself. Let’s look at some of the most important factors you want to consider.
One of the main priorities you want to consider is how much time and work you can cut down on. The best software should have a host of automation tools that reduces your repetitive tasks such as assigning, sending notifications, generating reports, and more.
When it comes to business processes, you’ll most likely combine the strengths of multiple tools to generate powerful results. That’s why the software you choose should come with many app integrations such as Slack, Google Suite, GitHub, Dropbox, and more.
3. Team Size / Pricing
You want to make sure that you’re getting the full value of what you’re paying for. When narrowing down your list of software, check to see if you’d be paying for features or additional users that you don’t need when looking over the plans. The best software will set a price that fits your team size and provide all the tools you need for success.
To get started working on your ideas as soon as possible, you’re going to need a software with an easy learning curve and onboarding process. Quick implementation allows for you and your team to generate actionable tasks right away. If the software offers customer support as well, consider that the cherry on top.
5. KPI Reports
KPI reports offer great insight into current progress and how far along your projects are. With a simple glance, you could instantly look for areas of improvement to boost efficiency and productivity. The best workflow software will equip you with KPI reports to streamline your management practices.
Now that your business complexity and capabilities are growing, it’s time to harness the power of workflow management software to elevate your potential to the next level.
If you’re looking for a platform that can visualize your workflow and give you plenty of business tools, Monday.com is the software for you. Have a team that’s growing in a remote setting? Try out Hive. Want a software that combines the ease of drag and drop with the usefulness of Gantt Charts? Look no further than TeamGantt. If scheduling and automation is of most importance to you, your solution is Process Street.
As soon as you equip your business with workflow management software, you stand to create a team that’s more collaborative and engaged than ever before to turn your ideas into a stunning reality.