5+ Best Webinar Software Platforms for 2020: Grind Your Meeting Engagement

6 Best Webinar Software Platforms For Every Business In 2020

Millions of webinars are hosting every single day, and they’re notably popular for marketing and sales.

Statistics report that 73% of sales and B2B marketing leaders find high-quality leads through webinars.

Much like email marketing software platforms, there is no ‘one size fits all’ webinar software.

Factors to consider when choosing a webinar hosting platform include:

  • What your webinars are for.
  • How many attendees you expect.
  • App or website integrations that you’ll find useful.
  • Software features that suit your criteria.

Fortunately, there are webinar hosting platforms that cater to specific customers.

I’ve reviewed my top six picks below, highlighted features for each one, and more.

Read on to discover the best webinar software platform for your needs.

1. GoToWebinar

Best Overall Webinar Software

GoToWebinar Main Page

GoToWebinar is one of the most widely-used webinar hosting platforms and hosts 2.7 million webinars every year.

This software for webinars is used by 50,000 customers, and its diverse features suit all types.

GoToWebinar’s resource center and blog are full of helpful guides and tips to help its users.

GoToWebinar Plans And Features

GoToWebinar has four different plans you can choose from. Below are popular features from each option.

Lite Plan

  • 100 participants.
  • Record and save sessions.
  • Web (VoIP) audio participation.
  • Mobile-friendly webinars.
  • Screen sharing.
  • Unlimited cloud storage.
  • On-screen drawing for live demos.
  • CRM integrations.
  • Automated email invitations.
  • 24/7 phone support.

Standard:

  • Everything included in the Lite plan.
  • 250 participants.
  • Video embedding.
  • Video sharing.
  • 1 customized channel page.

Pro:

  • Everything included in the Standard plan.
  • 500 participants.
  • Webinar transcripts.
  • Video editing.
  • 3 customized channel pages.
  • Source tracking/monitoring.
  • Custom channel URLs.

Enterprise:

  • Everything included in the Pro plan.
  • Up to 3,000 participants.
  • 5 customized channel pages.

Who Is GoToWebinar Best For?

GoToWebinar is a solid choice for any individuals or business who use webinar software.

The plans available cater to all types of criteria. The platform provides robust resources and guides for users.

This makes GoToWebinar easy for anyone to use.

GoToWebinar Pricing

GoToWebinar Pricing Monthly
GoToWebinar Pricing Yearly

Pricing for all plans is based on the number of webinar participants.

It’s important to note that monthly pricing and annual pricing differ. Annual pricing is 20% cheaper on average.

GoToWebinar offers a free seven-day trial; it’s risk-free and doesn’t require a credit card.

Consider the trial if you’re interested in what GoToWebinar has to offer.

2. Livestorm

Best Webinar Software For Training And Events

Livestorm Main Page

Livestorm launched in 2016 and steadily became a well-known webinar hosting platform.

Over 3,000 companies use Livestorm, and the software is available in 25 different languages.

The interface is modern and easy to navigate for positive user experience.

Livestorm Plans And Features

Livestorm provides three plans, and the ‘Basic’ plan is free.

Popular features from every plan are highlighted below.

Basic

  • Unlimited HD webinars.
  • Unlimited moderators.
  • Up to 20 minutes per webinar.
  • Up to 10 attendees per webinar.
  • Screensharing.
  • On-demand webinars.
  • Browser-based webinars.
  • Dial-in webinar option.
  • Automatic webinar recording and replay.
  • Automatic email reminders.
  • One-click invitations.
  • Upload and share presentation slides.
  • Team account access.

Premium

  • All Basic features.
  • Up to 4 hours per webinar.
  • Up to 100 attendees per webinar.
  • 1,000+ app integrations.
  • Pre-recorded video sharing.
  • Paid webinars (only paying attendees allowed).
  • Automated personalized emails.
  • Automated webinar options.
  • Powerful analytic tools.

Enterprise

  • All Premium features.
  • Additional customized plan features and services.
  • Livestorm expert training.
  • Priority customer support.
  • A dedicated customer service manager (CSM).
  • Service level agreement (SLA).

Who Is Livestorm Best For?

Livestorm is designed with efficiency in mind, and you can choose from automated, live, and even on-demand webinars.

These options are excellent for product demonstrations, sales presentations, and training sessions.

Businesses and individuals who host long webinar sessions may not find Livestorm cost-effective.

Fortunately, many webinar events can be completed within the four-hour time limit that the Premium plan includes.

Livestorm Pricing

Livestorm Pricing Monthly
Livestorm Pricing Annually

Livestorm provides pricing for their Premium plan only.

You can pay monthly or annually and annual plans are discounted by 10 percent.

The Premium plan also gives you the ability to pay extra for additional webinar attendees. The available options are:

  • Additional $99 per month – 250 attendees
  • Additional $209 per month – 1,000 attendees

Pricing for the Enterprise plan is available by contacting Livestorm’s sales team.

3. Zoom Video Webinar

Best Webinar Software For Business Use

Zoom Video Webinar Main Page

Zoom launched its software for webinars in 2013, and it became incredibly popular during the 2020 COVID pandemic.

The software has over 12 million users and is available in 11 languages.

Zoom is used by businesses, educators, healthcare practitioners, and government agencies.

Zoom Plans And Features

Zoom has four plans you can choose from.

There are multiple add-ons available for paid plans, and I’ll discuss those in the pricing section below.

Here are the primary features of each plan:

Basic

  • Up to 100 participants.
  • 40-minute meeting duration limit.
  • Unlimited number of meetings.
  • HD video.
  • Up to 25 video feeds per screen.
  • Simultaneous screen sharing.
  • Personalized room and meeting IDs.
  • Chrome and Outlook extensions/plugins.
  • Whiteboarding.

Pro

  • All Basic features.
  • Large Meeting add-on for more participants.
  • 24-hour meeting duration limit.
  • Custom personalized meeting IDs.
  • 1GB of MP4/MPA cloud recording.
  • Usage reports.
  • Admin feature controls.

Business

  • All Pro features.
  • Up to 300 participants.
  • Dedicated phone support.
  • Customized URLs.
  • Custom email invites.
  • Learning management system integration.
  • Auto-generated cloud transcripts.
  • Company branding for meetings.

Enterprise

  • All Business features.
  • Up to 500 participants (1,000 with Enterprise Plus).
  • Unlimited cloud storage.
  • Assigned customer service manager.
  • Detailed analysis and ROI tracking.

Who Is Zoom Best For?

Zoom is a great webinar software for businesses overall.

The Basic plan allows you to host 100 attendees at no cost, so it’s ideal for the average business meetings.

Zoom’s tools are designed with web conferencing in mind.

If you need webinar software for sales, you may want to consider an alternative.

Zoom Pricing

Zoom Video Webinar Pricing

Each paid plan charges per month and host.

Zoom is currently offering a 20% discount on the Pro plan for customers who make annual payments.

The base rates above are pretty competitive though the cost of extra features adds up.

Some of the paid add-on options include:

  • Additional Cloud Recording Storage – $40/GB per month.
  • Audio Plan (call-in options) – $100 per month starting price.
  • Interactive Video Panelist Webinars – $40 per month starting price.

A full selection of add-on options and fees are available on the Zoom pricing page.

You can also read about related Zoom solutions for telecommunication.

4. ClickMeeting

Best Webinar Software For Ease Of Use

ClickMeeting Main Page

ClickMeeting is a webinar hosting platform that focuses on user-friendliness.

Customers get step-by-step instructions and a user interface that’s easy to navigate.

ClickMeeting has over 100,000 customers in over 160 countries worldwide.

ClickMeeting Plans And Features

ClickMeeting offers potential customers a 30-day free trial and three paid plans.

The trial has its specific assets. Popular features from all plans are included below.

Free Trial

  • Up to 25 attendees.
  • Unlimited number of meetings and webinars.
  • 4 cameras per webinar.
  • 5 cameras per meeting.
  • 1 host.
  • 1 presenter.
  • HD video quality.
  • 30 minutes of recording cloud storage.
  • 500MB of file cloud storage.
  • Screen control (allow attendees to access your screen).
  • Real-time chat translation.
  • Several app/software integrations.
  • Event statistics.
  • Basic and advanced reporting.

Live

  • All features/integrations from the free trial.
  • 25 cameras per meeting.
  • Up to 3 account users.
  • 6 hours of recording storage.
  • 1GB file storage.
  • Paid webinar events.
  • Toll-free dial-in numbers.
  • PayPal integration.

Automated

  • All features/integrations from the Live plan.
  • 10 hours of recording storage.
  • 2GB of file storage.
  • Unlimited automated recurring webinars.
  • On-demand webinars.
  • Auto-streaming through Facebook and/or YouTube.
  • Auto-publishing on multiple platforms.
  • Email automation (invitations, follow-ups, etc.).

Enterprise

  • All features/integrations from the Automated plan.
  • Up to 4 presenters.
  • Up to 5 account users.
  • Scalable webinars for larger audiences.
  • Access to extra attendee add-on feature.
  • Assigned webinar account manager.
  • Personal training/onboarding.
  • Custom branding tools.
  • White label marketing options.

Who Is ClickMeeting Best For?

ClickMeeting is ideal for entrepreneurs and small to medium-sized businesses.

The diverse features and user-friendly design suit all types of niches.

Since ClickMeeting plans allow up to 1,000 attendees, it’s not a prime pick for larger businesses.

ClickMeeting Pricing

ClickMeeting Pricing Monthly
ClickMeeting Pricing Annually

Pricing for paid plans is based on the number of webinar attendees.

Here is a price layout based on the Automated plan with annual payment:

  • 1 to 25 attendees – $40 per month
  • 26 to 50 attendees – $45 per month
  • 51 to 100 attendees – $75 per month
  • 101 to 200 attendees – $145 per month
  • 201 to 500 attendees – $179 per month
  • 501 to 1,000 attendees – $279 per month

There’s a discount of up to 20 percent for making annual payments, and you can see the savings in the images above.

5. Zoho Meeting

Best Simple Webinar Software

Zoho Meeting Main Page

Zoho Meeting is a straightforward online meeting and webinar hosting platform.

It provides users with secure and simple tools for efficient online communication.

The plans offered are budget-friendly and flexible for different sized webinars and meetings.

Zoho Meeting Plans And Features

Zoho Meeting plans are a bit confusing at first.

There is a free option for both meetings and webinars.

Meetings have their own plan with unique features.

There are four software for webinar plans listed on the site, but they all share the same features.

The only difference is a) pricing and b) the number of webinar attendees allowed.

Explore the main features for meetings, the free plan, and webinars below.

Meeting

  • Up to 100 attendees.
  • Keyboard and mouse sharing.
  • Instant chat.
  • Meeting recording.
  • Online storage for up to 10 meetings.
  • Integration with Zoho CRM and Zoho Projects.
  • Access to paid add-on features.

Free

  • 2 attendees for meetings.
  • 10 attendees for webinars.
  • Screen and application sharing.
  • Webcam sharing.
  • Browser-based software.
  • Scheduling and reminder tools.
  • Customized registration forms.
  • Create polls and Q&As.
  • In-depth analytic reports.
  • Report exporting.
  • Automated email settings.
  • 5 apps and extensions (mobile, desktop, etc.)

Webinar

  • All free plan features.
  • Up to 250 attendees (varies with each plan).
  • Online storage for 25 webinars.
  • Integration with Zoho Calendar, Campaigns, and CRM.
  • Webinar recording software.

Who Is Zoho Meeting Best For?

Zoho Meeting is a strong pick for small businesses who need essential webinar software operations.

This webinar hosting platform isn’t lacking by any means; it includes several must-have tools.

Zoho Meeting isn’t the strongest match for a) larger businesses and b) sales and marketing-related use.

Fortunately, several alternatives on my list cater to these needs.

Zoho Meeting Pricing

With Zoho Meeting, you can either pay for meetings or webinars.

Meetings are designed for small discussions with teammates and clients.

All rates listed are per host, per month.

Zoho Meeting offers a free plan that’s displayed on their features comparison page.

You can also find it by scrolling down on their pricing page.

Zoho Meeting Pricing Monthly
Zoho Meeting Pricing Annually

If you select annual payments, you’ll save an average of 20 percent.

The difference in monthly and annual pricing is reflected above.

Zoho Meeting offers a 14-day free trial for their paid plans.

6. Demio

Best Webinar Software For Marketers

Demio Main Page

Demio is a simple but effective marketing webinar hosting platform with competitive pricing and solid features.

The tools for this webinar service are geared toward efficient marketing.

Demio boasts multiple app and software integrations, and it has a sleek design.

Demio Plans And Features

Demio has three plans to choose from, and the features for each one are robust.

The main differences in plans are room size and session limits.

Popular features you should know about are listed below.

Starter

  • 50-attendee room.
  • 3-hour session limit.
  • 1 host.
  • Unlimited sessions.
  • Unlimited registrations.
  • Unlimited cloud storage.
  • 10+ marketing app integrations.
  • Advanced event setup.
  • Upload and share media/presentation slides.
  • Customizable registration tools.
  • Live events.
  • Standard support.
  • Room engagement tools.
  • Detailed analytics.
  • Compatible with numerous browsers and devices.
  • Customized automatic email notifications.

Growth

  • All Starter features.
  • 150-attendee room.
  • 5-hour session limit.
  • Room and email branding.
  • Automated events.
  • Customizable form fields.

Business

  • All Growth features.
  • 500-attendee room.
  • 8-hour session limit.
  • Priority support.
  • Marketo integration.
  • Dedicated account representative.
  • 4 hosts.

Who Is Demio Best For?

Demio is great for marketers who host small to medium-sized webinars.

This webinar hosting platform offers convenient marketing tools that benefit hosts and attendees alike.

If your webinars consist of a larger audience, Demio may not be the right choice for you.

Demio Pricing

Demio Pricing Monthly
Demio Pricing Annually

Demio plan pricing is very straightforward.

The rates above show the annual and monthly fees for all three plans.

If you need a bigger room size, you can contact Demio to see what your options are.

Demio offers a 14-day free trial that includes the Growth plan features.

However, it is limited to 20-attendee room size, and sessions are limited to one hour.

This trial is a great way to test out Demio to see if it fits your requirements.

Takeaway

Best Webinar Software Conclusion

As you can see, all the best webinar software platforms are very diverse.

They offer the same basic functions, but each one has truly unique benefits to consider.

GoToWebinar is an excellent overall pick for webinar software, and Zoom is another top contender for businesses.

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